Gilpin > Travel Zone > Case Study

A scenario commonly seen across large corporate travel programs in India

How Gilpin Travel Helps Large Corporates Improve Cost Control & Travel Transparency

Client Profile

Background

A typical scenario involving a large multinational business group operating across multiple cities in India, with frequent domestic and international travel requirements for departments such as Sales, Operations, Finance, and Senior Management.

Challenges

No centralised visibility of total travel spend

Missing or non-compliant GST invoices causing audit complications

Manual expense reporting creating workload for HR and Finance teams

No enforcement of corporate travel policy

Delayed booking approvals affecting productivity

Difficulty tracking travel expenses by employee, department, or project

Results

  • Better contrl over domestic & international travel costs
  • Complete visibility of travel spend across departments
  • Faster booking and approval process
  • Accurate GST documentation for audit compliance
  • Reduced manual work for HR and Accounts teams
  • Smooth and organised travel experience for employees

Solution

Gilpin Travel implements a structured Corporate Travel Management Program designed for Indian businesses, including:

  • Centralised booking for domestic flights, international travel, hotels, visa services, and car rentals
  • GST-compliant invoicing and reporting for smooth ITC claims
  • Corporate travel policy control with approval workflow support
  • Dedicated corporate account manager for end-to-end coordination
  • Travel expense tracking support for finance teams
  • 24/7 assistance for urgent or last-minute travel

For high-volume travel requirements, Gilpin also provides:

  • Dedicated travel desk / on-site support
  • Priority booking assistance during peak periods
  • Consolidated monthly billing for easy reconciliation

Conclusion

With a structured corporate travel management solution, companies can reduce operational delays, control travel budgets, and ensure full GST compliance — all through a single trusted travel partner. Facing similar travel management challenges?

Contact Gilpin Travel for a customised corporate travel solution.

Contact Us